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That’s before you factor in out-of-pocket claims and separate records for every entity. It’s a fragmented picture, and it makes confident decision-making hard.",{"type":51,"attrs":107,"content":109},{"textAlign":53,"key":108},"p-1",[110],{"text":111,"type":58},"This comparison reflects pricing, capability details, and regulatory information available in September 2026. These details may change. This is general guidance for UK finance teams, not tax advice. VAT treatment depends on your specific circumstances, so consult a qualified tax adviser before making decisions based on the rules covered here.",{"type":113,"attrs":114},"blok",{"id":115,"body":116},"e202e774-e504-453e-ad59-8aa5adab93ea",[117],{"_uid":118,"text":119,"color":120,"title":121,"component":122},"i-5e737eb4-2971-4d2a-a3d8-c19d75a64f5e","- Finance teams should narrow the shortlist by entity structure and trading currencies before comparing features.\n- Per-seat billing tracks headcount, while fixed subscriptions track activity.\n- The accounting package handles MTD filing after the spend platform passes across VAT-coded transaction data.\n- The accounting connection matters more than the integration logo. If the integration drops a VAT code, the finance team must correct it manually at month-end.\n- All-in-one platforms win when handoffs cause errors. Specialists win when one workflow is exceptional.","purple","Key Takeaways","callout",{"type":51,"attrs":124},{"textAlign":53,"key":125},"p-2",{"type":127,"attrs":128,"content":130},"heading",{"level":129,"textAlign":53},2,[131],{"text":132,"type":58,"marks":133},"Which spend management software is best for European finance teams?",[134],{"type":135},"bold",{"type":51,"attrs":137,"content":139},{"textAlign":53,"key":138},"p-3",[140],{"text":141,"type":58},"Based on the criteria used in this comparison, Spendesk is our top pick for UK and European finance teams with 50 to 500 employees.",{"type":51,"attrs":143,"content":145},{"textAlign":53,"key":144},"p-4",[146,148,157],{"text":147,"type":58},"One platform covers cards and claims alongside ",{"text":149,"type":58,"marks":150},"accounts payable",[151,156],{"type":152,"attrs":153},"link",{"href":154,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/accounts-payable-process/","_blank",{"type":135},{"text":158,"type":58},", procurement, and budgets, with operations in EUR, GBP, DKK, NOK, and SEK.",{"type":51,"attrs":160,"content":162},{"textAlign":53,"key":161},"p-5",[163,170,172,179],{"text":164,"type":58,"marks":165},"Payhawk",[166,169],{"type":152,"attrs":167},{"href":168,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/spendesk-vs-payhawk/",{"type":135},{"text":171,"type":58}," is the closest alternative for teams that want a modular European platform with travel built in. Pleo suits small, single-entity teams on per-user billing, while ",{"text":173,"type":58,"marks":174},"Moss",[175,178],{"type":152,"attrs":176},{"href":177,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/spendesk-vs-moss/",{"type":135},{"text":180,"type":58}," fits German operations that run on DATEV.",{"type":51,"attrs":182,"content":184},{"textAlign":53,"key":183},"p-6",[185,187,194],{"text":186,"type":58},"UK buyers carry one extra constraint. Making Tax Digital (MTD) for VAT has applied to VAT-registered businesses since 1 April 2022 under ",{"text":188,"type":58,"marks":189},"HMRC’s VAT Notice 700/22",[190,193],{"type":152,"attrs":191},{"href":192,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.gov.uk/government/publications/vat-notice-70022-making-tax-digital-for-vat/vat-notice-70022",{"type":135},{"text":195,"type":58},", which expects digital records in compatible software and digital links between systems rather than re-keyed figures.",{"type":51,"attrs":197,"content":199},{"textAlign":53,"key":198},"p-7",[200],{"text":201,"type":58},"When we checked all ten platforms against HMRC’s compatible software finder, none appeared on it. The UK-available platforms pass VAT-coded transactions into a listed accounting package that does the filing. Options include Xero and Sage, with QuickBooks also available.",{"type":51,"attrs":203,"content":205},{"textAlign":53,"key":204},"p-8",[206],{"text":207,"type":58},"Here is how the ten platforms compare on fit, pricing basis, and the capability that distinguishes each.",{"type":209,"content":210},"table",[211,260,301,340,380,419,459,499,539,579,619],{"type":212,"content":213},"tableRow",[214,227,238,249],{"type":215,"attrs":216,"content":218},"tableHeader",{"colspan":217,"rowspan":217,"colwidth":53},1,[219],{"type":51,"attrs":220,"content":222},{"textAlign":53,"key":221},"p-9",[223],{"text":224,"type":58,"marks":225},"Tool",[226],{"type":135},{"type":215,"attrs":228,"content":229},{"colspan":217,"rowspan":217,"colwidth":53},[230],{"type":51,"attrs":231,"content":233},{"textAlign":53,"key":232},"p-10",[234],{"text":235,"type":58,"marks":236},"Best for",[237],{"type":135},{"type":215,"attrs":239,"content":240},{"colspan":217,"rowspan":217,"colwidth":53},[241],{"type":51,"attrs":242,"content":244},{"textAlign":53,"key":243},"p-11",[245],{"text":246,"type":58,"marks":247},"Pricing model",[248],{"type":135},{"type":215,"attrs":250,"content":251},{"colspan":217,"rowspan":217,"colwidth":53},[252],{"type":51,"attrs":253,"content":255},{"textAlign":53,"key":254},"p-12",[256],{"text":257,"type":58,"marks":258},"Key differentiator",[259],{"type":135},{"type":212,"content":261},[262,274,283,292],{"type":263,"attrs":264,"content":265},"tableCell",{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[266],{"type":51,"attrs":267,"content":269},{"textAlign":53,"key":268},"p-13",[270],{"text":271,"type":58,"marks":272},"Spendesk",[273],{"type":135},{"type":263,"attrs":275,"content":276},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[277],{"type":51,"attrs":278,"content":280},{"textAlign":53,"key":279},"p-14",[281],{"text":282,"type":58},"European mid-market teams consolidating cards, claims, AP, and procurement",{"type":263,"attrs":284,"content":285},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[286],{"type":51,"attrs":287,"content":289},{"textAlign":53,"key":288},"p-15",[290],{"text":291,"type":58},"Quote-based fixed subscription; 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US customers pay per expense report",{"type":263,"attrs":611,"content":612},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[613],{"type":51,"attrs":614,"content":616},{"textAlign":53,"key":615},"p-48",[617],{"text":618,"type":58},"Travel, expense, and invoice modules at enterprise scale",{"type":212,"content":620},[621,632,641,650],{"type":263,"attrs":622,"content":623},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[624],{"type":51,"attrs":625,"content":627},{"textAlign":53,"key":626},"p-49",[628],{"text":629,"type":58,"marks":630},"Tipalti",[631],{"type":135},{"type":263,"attrs":633,"content":634},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[635],{"type":51,"attrs":636,"content":638},{"textAlign":53,"key":637},"p-50",[639],{"text":640,"type":58},"AP-led teams paying suppliers globally",{"type":263,"attrs":642,"content":643},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[644],{"type":51,"attrs":645,"content":647},{"textAlign":53,"key":646},"p-51",[648],{"text":649,"type":58},"Platform fee from £99 per month plus transaction fees",{"type":263,"attrs":651,"content":652},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[653],{"type":51,"attrs":654,"content":656},{"textAlign":53,"key":655},"p-52",[657],{"text":658,"type":58},"50+ payment methods to 200+ countries in 120 currencies on Advanced",{"type":127,"attrs":660,"content":661},{"level":129,"textAlign":53},[662],{"text":663,"type":58,"marks":664},"How we evaluated these platforms",[665],{"type":135},{"type":51,"attrs":667,"content":669},{"textAlign":53,"key":668},"p-53",[670],{"text":671,"type":58},"We built this comparison from vendor documentation and regulator records, because that is where the real detail lives.",{"type":51,"attrs":673,"content":675},{"textAlign":53,"key":674},"p-54",[676],{"text":677,"type":58},"The vendor material included pricing pages and help documentation. We looked at BACS and SEPA payment rails alongside VAT capture, then traced the route to MTD, since these determine how much manual work survives rollout.",{"type":51,"attrs":679,"content":681},{"textAlign":53,"key":680},"p-55",[682],{"text":683,"type":58},"Accounting connections to Xero, NetSuite, Sage, DATEV, QuickBooks, and Microsoft Business Central matter because coded data is only useful if it reaches the ledger.",{"type":51,"attrs":685,"content":687},{"textAlign":53,"key":686},"p-56",[688],{"text":689,"type":58},"We assessed multi-entity management and operation across EUR, GBP, DKK, NOK, and SEK, which is where international finance teams feel the friction most. Finally, we compared unlimited users against per-seat billing. Whether cost follows headcount or activity shapes the total bill as teams grow.",{"type":51,"attrs":691,"content":693},{"textAlign":53,"key":692},"p-57",[694],{"text":695,"type":58},"We also looked at implementation time.",{"type":127,"attrs":697,"content":698},{"level":129,"textAlign":53},[699],{"text":700,"type":58,"marks":701},"What is spend management software, and how does it differ from expense management?",[702],{"type":135},{"type":51,"attrs":704,"content":706},{"textAlign":53,"key":705},"p-58",[707],{"text":708,"type":58},"If your team is running a claims-only workflow, it is likely missing most of the company’s spend entirely.",{"type":51,"attrs":710,"content":712},{"textAlign":53,"key":711},"p-59",[713,715,722,724,731],{"text":714,"type":58},"At 50 to 500 employees, cards, supplier invoices, subscriptions, and purchase orders rarely touch an ",{"text":716,"type":58,"marks":717},"expense claims",[718,721],{"type":152,"attrs":719},{"href":720,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/glossary/expense-claims/",{"type":135},{"text":723,"type":58}," process. And ",{"text":725,"type":58,"marks":726},"basic spend analysis",[727,730],{"type":152,"attrs":728},{"href":729,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/spend-analysis/",{"type":135},{"text":732,"type":58}," that arrives after the fact is too late to change a decision already made.",{"type":51,"attrs":734,"content":736},{"textAlign":53,"key":735},"p-60",[737,739,746],{"text":738,"type":58},"That is the gap ",{"text":740,"type":58,"marks":741},"spend management",[742,745],{"type":152,"attrs":743},{"href":744,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/glossary/spend-management/",{"type":135},{"text":747,"type":58}," closes. It brings every way money leaves the company into one workflow, including:",{"type":749,"content":750},"bullet_list",[751,760,768,776,784],{"type":752,"content":753},"list_item",[754],{"type":51,"attrs":755,"content":757},{"textAlign":53,"key":756},"p-61",[758],{"text":759,"type":58},"Cards",{"type":752,"content":761},[762],{"type":51,"attrs":763,"content":765},{"textAlign":53,"key":764},"p-62",[766],{"text":767,"type":58},"Invoices",{"type":752,"content":769},[770],{"type":51,"attrs":771,"content":773},{"textAlign":53,"key":772},"p-63",[774],{"text":775,"type":58},"Purchase orders",{"type":752,"content":777},[778],{"type":51,"attrs":779,"content":781},{"textAlign":53,"key":780},"p-64",[782],{"text":783,"type":58},"Subscriptions",{"type":752,"content":785},[786],{"type":51,"attrs":787,"content":789},{"textAlign":53,"key":788},"p-65",[790],{"text":791,"type":58},"Employee claims",{"type":51,"attrs":793,"content":795},{"textAlign":53,"key":794},"p-66",[796],{"text":797,"type":58},"Approval and payment sit together with receipt capture.",{"type":51,"attrs":799,"content":801},{"textAlign":53,"key":800},"p-67",[802,804,811,813,820],{"text":803,"type":58},"An ",{"text":805,"type":58,"marks":806},"expense management tool",[807,810],{"type":152,"attrs":808},{"href":809,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/en/expense-management-software/",{"type":135},{"text":812,"type":58}," does something narrower: it ",{"text":814,"type":58,"marks":815},"tracks expenses",[816,819],{"type":152,"attrs":817},{"href":818,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/track-business-expenses/",{"type":135},{"text":821,"type":58}," employees have already paid and handles the reimbursement.",{"type":51,"attrs":823,"content":825},{"textAlign":53,"key":824},"p-68",[826],{"text":827,"type":58},"Both approaches have their place, but they are not interchangeable.",{"type":127,"attrs":829,"content":830},{"level":129,"textAlign":53},[831],{"text":832,"type":58,"marks":833},"What core features should you look for?",[834],{"type":135},{"type":51,"attrs":836,"content":838},{"textAlign":53,"key":837},"p-69",[839],{"text":840,"type":58},"Use this checklist to test whether a shortlisted platform removes work rather than moving it:",{"type":749,"content":842},[843,864,876,888,900],{"type":752,"content":844},[845],{"type":51,"attrs":846,"content":848},{"textAlign":53,"key":847},"p-70",[849,853,855,862],{"text":850,"type":58,"marks":851},"Receipt capture with Optical Character Recognition (OCR):",[852],{"type":135},{"text":854,"type":58}," ",{"text":856,"type":58,"marks":857},"OCR software",[858,861],{"type":152,"attrs":859},{"href":860,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/ocr-software-solutions/",{"type":135},{"text":863,"type":58}," should read the supplier and date, plus the amount and VAT, from a photo.",{"type":752,"content":865},[866],{"type":51,"attrs":867,"content":869},{"textAlign":53,"key":868},"p-71",[870,874],{"text":871,"type":58,"marks":872},"Policy rules applied before payment:",[873],{"type":135},{"text":875,"type":58}," Limits and merchant restrictions should sit on the card. The same controls should require receipts when needed.",{"type":752,"content":877},[878],{"type":51,"attrs":879,"content":881},{"textAlign":53,"key":880},"p-72",[882,886],{"text":883,"type":58,"marks":884},"Approval workflows:",[885],{"type":135},{"text":887,"type":58}," Requests should route by cost centre and amount, with category rules adding another condition and status visible to finance.",{"type":752,"content":889},[890],{"type":51,"attrs":891,"content":893},{"textAlign":53,"key":892},"p-73",[894,898],{"text":895,"type":58,"marks":896},"Physical and virtual company cards:",[897],{"type":135},{"text":899,"type":58}," Single-use and multi-use virtual cards should issue without a per-card charge. Subscription cards should follow the same model.",{"type":752,"content":901},[902],{"type":51,"attrs":903,"content":905},{"textAlign":53,"key":904},"p-74",[906,910],{"text":907,"type":58,"marks":908},"Accounting integrations:",[909],{"type":135},{"text":911,"type":58}," Journal exports should carry general ledger (GL) codes and VAT codes, plus cost centres, without CSV mapping.",{"type":127,"attrs":913,"content":914},{"level":129,"textAlign":53},[915],{"text":916,"type":58,"marks":917},"Best spend management software compared",[918],{"type":135},{"type":51,"attrs":920,"content":922},{"textAlign":53,"key":921},"p-75",[923],{"text":924,"type":58},"The options differ most in regional coverage, accounting connections, and billing structure. Those differences determine how much implementation work remains and whether costs rise with headcount or activity.",{"type":127,"attrs":926,"content":928},{"level":927,"textAlign":53},3,[929],{"text":930,"type":58,"marks":931},"1. Spendesk",[932],{"type":135},{"type":51,"attrs":934,"content":936},{"textAlign":53,"key":935},"p-76",[937,943],{"text":271,"type":58,"marks":938},[939,942],{"type":152,"attrs":940},{"href":941,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/",{"type":135},{"text":944,"type":58}," is an all-in-one spend management platform consolidating company cards, expense management, accounts payable, procurement, and budgeting.",{"type":51,"attrs":946,"content":948},{"textAlign":53,"key":947},"p-77",[949],{"text":950,"type":58},"Those modules run on one platform, so a supplier request and its invoice sit alongside its card payment in the same place.",{"type":749,"content":952},[953,965,977,989,1001],{"type":752,"content":954},[955],{"type":51,"attrs":956,"content":958},{"textAlign":53,"key":957},"p-78",[959,963],{"text":960,"type":58,"marks":961},"Best for:",[962],{"type":135},{"text":964,"type":58}," European companies with 50 to 1,500 employees that have outgrown card-and-claims tools but do not need an enterprise procurement suite.",{"type":752,"content":966},[967],{"type":51,"attrs":968,"content":970},{"textAlign":53,"key":969},"p-79",[971,975],{"text":972,"type":58,"marks":973},"Standout capabilities:",[974],{"type":135},{"text":976,"type":58}," Play by the rules can block further card spending when receipts are overdue. According to Spendesk, this supports a 97% to 98% on-time receipt rate. Paid plans include unlimited virtual cards, with operations in EUR, GBP, USD, DKK, NOK, and SEK. Native connections cover Xero, NetSuite, Sage 100, DATEV, and Microsoft Business Central. Spendesk states that it holds ISO 27001:2022 certification.",{"type":752,"content":978},[979],{"type":51,"attrs":980,"content":982},{"textAlign":53,"key":981},"p-80",[983,987],{"text":984,"type":58,"marks":985},"Evidence:",[986],{"type":135},{"text":988,"type":58}," According to Spendesk customer stories, some teams save up to four days per month on month-end closing. These are customer-reported outcomes, not typical results or guarantees.",{"type":752,"content":990},[991],{"type":51,"attrs":992,"content":994},{"textAlign":53,"key":993},"p-81",[995,999],{"text":996,"type":58,"marks":997},"Pricing model:",[998],{"type":135},{"text":1000,"type":58}," Fixed monthly platform fee plus variable transaction-usage fees, with a foundations base and modular add-ons. There is no per-user, per-card, or per-login charge, and no free trial. Implementation typically takes two to six weeks.",{"type":752,"content":1002},[1003],{"type":51,"attrs":1004,"content":1006},{"textAlign":53,"key":1005},"p-82",[1007,1011,1013,1020,1022,1029],{"text":1008,"type":58,"marks":1009},"Limitations:",[1010],{"type":135},{"text":1012,"type":58}," Spendesk now offers in-app travel booking, and a ",{"text":1014,"type":58,"marks":1015},"TravelPerk integration",[1016,1019],{"type":152,"attrs":1017},{"href":1018,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/integrations/travelperk-integration/",{"type":135},{"text":1021,"type":58}," connects booking with Spendesk for teams that prefer to use it. Reviewers mention card acceptance issues in 42% of negative ",{"text":1023,"type":58,"marks":1024},"GetApp reviews",[1025,1028],{"type":152,"attrs":1026},{"href":1027,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.getapp.com/finance-accounting-software/a/spendesk/",{"type":135},{"text":1030,"type":58}," based on a 4.7/5 rating from 227 reviews, retrieved on 10 September 2026. Pricing is not published.",{"type":127,"attrs":1032,"content":1033},{"level":927,"textAlign":53},[1034],{"text":1035,"type":58,"marks":1036},"2. Payhawk",[1037],{"type":135},{"type":51,"attrs":1039,"content":1041},{"textAlign":53,"key":1040},"p-83",[1042],{"text":1043,"type":58},"Payhawk sells travel and cards alongside expenses, AP, and procurement as separate modules.",{"type":749,"content":1045},[1046,1066,1077,1088],{"type":752,"content":1047},[1048],{"type":51,"attrs":1049,"content":1051},{"textAlign":53,"key":1050},"p-84",[1052,1055,1057,1064],{"text":960,"type":58,"marks":1053},[1054],{"type":135},{"text":1056,"type":58}," UK and EEA mid-market teams that want ",{"text":1058,"type":58,"marks":1059},"travel booking",[1060,1063],{"type":152,"attrs":1061},{"href":1062,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/in-app-travel-booking/",{"type":135},{"text":1065,"type":58}," inside the spend platform.",{"type":752,"content":1067},[1068],{"type":51,"attrs":1069,"content":1071},{"textAlign":53,"key":1070},"p-85",[1072,1075],{"text":972,"type":58,"marks":1073},[1074],{"type":135},{"text":1076,"type":58}," Payhawk states that VAT and tax codes sync nightly to connected accounting systems.",{"type":752,"content":1078},[1079],{"type":51,"attrs":1080,"content":1082},{"textAlign":53,"key":1081},"p-86",[1083,1086],{"text":996,"type":58,"marks":1084},[1085],{"type":135},{"text":1087,"type":58}," A flat monthly fee per module, with Cards and Expenses from $449 per month, plus unit charges for admin seats, cards, invoices, and reimbursements. The £149 per month Growth programme covers single-entity UK or EEA companies with fewer than 20 employees, including 10 seats and 10 cards. Native two-way ERP connections are paid add-ons.",{"type":752,"content":1089},[1090],{"type":51,"attrs":1091,"content":1093},{"textAlign":53,"key":1092},"p-87",[1094,1097,1099,1106],{"text":1008,"type":58,"marks":1095},[1096],{"type":135},{"text":1098,"type":58}," Payhawk publishes no EUR prices for the modular plans. Approval is the most-tagged issue theme in ",{"text":1100,"type":58,"marks":1101},"G2 reviews",[1102,1105],{"type":152,"attrs":1103},{"href":1104,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.g2.com/products/payhawk/reviews",{"type":135},{"text":1107,"type":58},", with a 4.5/5 rating from 895 reviews, retrieved on 10 September 2026. Missing features and integration issues follow.",{"type":127,"attrs":1109,"content":1110},{"level":927,"textAlign":53},[1111],{"text":1112,"type":58,"marks":1113},"3. Pleo",[1114],{"type":135},{"type":51,"attrs":1116,"content":1118},{"textAlign":53,"key":1117},"p-88",[1119],{"text":1120,"type":58},"Pleo gives small teams cards and receipt capture quickly, with controls that deepen by plan tier.",{"type":749,"content":1122},[1123,1134,1145,1156],{"type":752,"content":1124},[1125],{"type":51,"attrs":1126,"content":1128},{"textAlign":53,"key":1127},"p-89",[1129,1132],{"text":960,"type":58,"marks":1130},[1131],{"type":135},{"text":1133,"type":58}," Small, single-entity teams replacing a shared card and a spreadsheet.",{"type":752,"content":1135},[1136],{"type":51,"attrs":1137,"content":1139},{"textAlign":53,"key":1138},"p-90",[1140,1143],{"text":972,"type":58,"marks":1141},[1142],{"type":135},{"text":1144,"type":58}," The Build plan adds approval workflows and recurring vendor tracking. It also includes mileage tracking. Optimise adds budgets and HRIS integrations, and supports up to 50 vendor cards.",{"type":752,"content":1146},[1147],{"type":51,"attrs":1148,"content":1150},{"textAlign":53,"key":1149},"p-91",[1151,1154],{"text":996,"type":58,"marks":1152},[1153],{"type":135},{"text":1155,"type":58}," £8 per user per month for Start on monthly billing, £14 for Build, and £18 for Optimise on yearly billing. Reimbursements on Build carry a 0.90% fee. Pleo currently offers no free tier.",{"type":752,"content":1157},[1158],{"type":51,"attrs":1159,"content":1161},{"textAlign":53,"key":1160},"p-92",[1162,1165],{"text":1008,"type":58,"marks":1163},[1164],{"type":135},{"text":1166,"type":58}," Pleo bills each entity separately, and an account manager sets the price, so multi-entity cost is not visible upfront.",{"type":127,"attrs":1168,"content":1169},{"level":927,"textAlign":53},[1170],{"text":1171,"type":58,"marks":1172},"4. Moss",[1173],{"type":135},{"type":51,"attrs":1175,"content":1177},{"textAlign":53,"key":1176},"p-93",[1178],{"text":1179,"type":58},"Moss is the DATEV-native option and has been an official DATEV Schnittstellen Partner since September 2021.",{"type":749,"content":1181},[1182,1193,1204,1215],{"type":752,"content":1183},[1184],{"type":51,"attrs":1185,"content":1187},{"textAlign":53,"key":1186},"p-94",[1188,1191],{"text":960,"type":58,"marks":1189},[1190],{"type":135},{"text":1192,"type":58}," German, Dutch, and UK SMEs, as well as any team whose accountant works in DATEV.",{"type":752,"content":1194},[1195],{"type":51,"attrs":1196,"content":1198},{"textAlign":53,"key":1197},"p-95",[1199,1202],{"text":972,"type":58,"marks":1200},[1201],{"type":135},{"text":1203,"type":58}," Moss includes one-click export to DATEV Unternehmen Online in the standard plan and offers a two-way DATEV Rechnungswesen sync as an ERP add-on. Moss supports multi-entity portfolios. In the EEA, Moss GmbH, a BaFin-regulated e-money institution, issues Moss cards. The UK operates under a separate issuing and payment-services structure.",{"type":752,"content":1205},[1206],{"type":51,"attrs":1207,"content":1209},{"textAlign":53,"key":1208},"p-96",[1210,1213],{"text":996,"type":58,"marks":1211},[1212],{"type":135},{"text":1214,"type":58}," A free plan covers up to three users, unlimited cards, and 20 invoices per month. Paid plans charge a single platform fee regardless of user count, plus a volume-based transaction fee.",{"type":752,"content":1216},[1217],{"type":51,"attrs":1218,"content":1220},{"textAlign":53,"key":1219},"p-97",[1221,1224],{"text":1008,"type":58,"marks":1222},[1223],{"type":135},{"text":1225,"type":58}," UK VAT filing runs through Xero or a similar package. Moss states that it is not HMRC bridging software. Sage 50 and Sage 200 connect by CSV rather than API.",{"type":127,"attrs":1227,"content":1228},{"level":927,"textAlign":53},[1229],{"text":1230,"type":58,"marks":1231},"5. Ramp",[1232],{"type":135},{"type":51,"attrs":1234,"content":1236},{"textAlign":53,"key":1235},"p-98",[1237],{"text":1238,"type":58},"Ramp is a large US spend platform with a free, interchange-funded card programme.",{"type":749,"content":1240},[1241,1252,1263,1274],{"type":752,"content":1242},[1243],{"type":51,"attrs":1244,"content":1246},{"textAlign":53,"key":1245},"p-99",[1247,1250],{"text":960,"type":58,"marks":1248},[1249],{"type":135},{"text":1251,"type":58}," US-headquartered companies or European subsidiaries of a US-headquartered company.",{"type":752,"content":1253},[1254],{"type":51,"attrs":1255,"content":1257},{"textAlign":53,"key":1256},"p-100",[1258,1261],{"text":972,"type":58,"marks":1259},[1260],{"type":135},{"text":1262,"type":58}," The free tier covers charge cards and expense management. It also includes AP. Integrations include QuickBooks Online and Xero. Ramp lists more than 200 integrations and an AI agent suite for expense and AP workflows. Since Q1 2026, it can pay vendors from local accounts through SEPA in the EU and BACS in the UK.",{"type":752,"content":1264},[1265],{"type":51,"attrs":1266,"content":1268},{"textAlign":53,"key":1267},"p-101",[1269,1272],{"text":996,"type":58,"marks":1270},[1271],{"type":135},{"text":1273,"type":58}," Free at $0 per user. Plus costs $15 per user per month plus a platform fee. Enterprise is available on custom annual terms. Ramp publishes no GBP or EUR plan prices.",{"type":752,"content":1275},[1276],{"type":51,"attrs":1277,"content":1279},{"textAlign":53,"key":1278},"p-102",[1280,1283],{"text":1008,"type":58,"marks":1281},[1282],{"type":135},{"text":1284,"type":58}," Ramp describes itself as being in beta for UK-headquartered businesses. Local GBP and EUR card issuing and local bank connections are Enterprise-only early access. EUR cards require an entity in one of six EU countries. Multi-entity support starts at Plus, excluding QuickBooks Online and Xero users. Ramp states that it captures and codes VAT but does not file or reclaim it. Ramp’s documentation includes no DATEV integration.",{"type":127,"attrs":1286,"content":1287},{"level":927,"textAlign":53},[1288],{"text":1289,"type":58,"marks":1290},"6. Brex",[1291],{"type":135},{"type":51,"attrs":1293,"content":1295},{"textAlign":53,"key":1294},"p-103",[1296],{"text":1297,"type":58},"Brex runs one card programme across US and EU entities. It secured an EU payment institution licence in the Netherlands in August 2025, authorising card issuance to EU-based companies without a US presence.",{"type":749,"content":1299},[1300,1311,1322,1333],{"type":752,"content":1301},[1302],{"type":51,"attrs":1303,"content":1305},{"textAlign":53,"key":1304},"p-104",[1306,1309],{"text":960,"type":58,"marks":1307},[1308],{"type":135},{"text":1310,"type":58}," US-headquartered groups that need EU subsidiaries on the same card programme.",{"type":752,"content":1312},[1313],{"type":51,"attrs":1314,"content":1316},{"textAlign":53,"key":1315},"p-105",[1317,1320],{"text":972,"type":58,"marks":1318},[1319],{"type":135},{"text":1321,"type":58}," Physical and virtual cards in more than 60 countries and 30+ currencies, SEPA credit transfers, native VAT tracking on transactions, and ISO/IEC 27001:2022 certification.",{"type":752,"content":1323},[1324],{"type":51,"attrs":1325,"content":1327},{"textAlign":53,"key":1326},"p-106",[1328,1331],{"text":996,"type":58,"marks":1329},[1330],{"type":135},{"text":1332,"type":58}," Tiered plans. VAT tracking export to an ERP requires Premium or above.",{"type":752,"content":1334},[1335],{"type":51,"attrs":1336,"content":1338},{"textAlign":53,"key":1337},"p-107",[1339,1342],{"text":1008,"type":58,"marks":1340},[1341],{"type":135},{"text":1343,"type":58}," Brex’s documentation includes no DATEV integration.",{"type":127,"attrs":1345,"content":1346},{"level":927,"textAlign":53},[1347],{"text":1348,"type":58,"marks":1349},"7. Qonto",[1350],{"type":135},{"type":51,"attrs":1352,"content":1354},{"textAlign":53,"key":1353},"p-108",[1355],{"text":1356,"type":58},"Qonto pairs a licensed business account with cards and invoicing. It also provides accounting connections.",{"type":749,"content":1358},[1359,1370,1381,1392],{"type":752,"content":1360},[1361],{"type":51,"attrs":1362,"content":1364},{"textAlign":53,"key":1363},"p-109",[1365,1368],{"text":960,"type":58,"marks":1366},[1367],{"type":135},{"text":1369,"type":58}," Continental SMEs in France, Germany, Spain, Italy, Austria, Belgium, the Netherlands, or Portugal that want banking and cards in one account.",{"type":752,"content":1371},[1372],{"type":51,"attrs":1373,"content":1375},{"textAlign":53,"key":1374},"p-110",[1376,1379],{"text":972,"type":58,"marks":1377},[1378],{"type":135},{"text":1380,"type":58}," Instant SEPA transfers at no extra fee up to €100,000, plus four DATEV integrations. Qonto has been an official DATEV partner since August 2023.",{"type":752,"content":1382},[1383],{"type":51,"attrs":1384,"content":1386},{"textAlign":53,"key":1385},"p-111",[1387,1390],{"text":996,"type":58,"marks":1388},[1389],{"type":135},{"text":1391,"type":58}," Fixed EUR plans for teams at €49 for Essential, €99 for Business in France and Germany, and €199 for Enterprise per month on annual billing. Essential includes unlimited users.",{"type":752,"content":1393},[1394],{"type":51,"attrs":1395,"content":1397},{"textAlign":53,"key":1396},"p-112",[1398,1401],{"text":1008,"type":58,"marks":1399},[1400],{"type":135},{"text":1402,"type":58}," Qonto does not operate in the UK, and its public pages do not describe a consolidated dashboard across separate legal entities.",{"type":127,"attrs":1404,"content":1405},{"level":927,"textAlign":53},[1406],{"text":1407,"type":58,"marks":1408},"8. 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It also captures the amount in more than 150 currencies. GBP or EUR workspaces can track VAT rates per expense.",{"type":752,"content":1447},[1448],{"type":51,"attrs":1449,"content":1451},{"textAlign":53,"key":1450},"p-116",[1452,1455],{"text":996,"type":58,"marks":1453},[1454],{"type":135},{"text":1456,"type":58}," Submit is free. Collect costs £5 per member per month. Control costs £14 per member per month on annual terms, or £7 with the Expensify Card. Pay-per-use pricing is £28 per active member.",{"type":752,"content":1458},[1459],{"type":51,"attrs":1460,"content":1462},{"textAlign":53,"key":1461},"p-117",[1463,1466],{"text":1008,"type":58,"marks":1464},[1465],{"type":135},{"text":1467,"type":58}," Expensify states that SmartScan reads the tax amount on receipts and applies it automatically where possible. Accounting administrators manage tax rates in the connected accounting system when a direct integration is active. NetSuite and Sage Intacct connections require Control.",{"type":127,"attrs":1469,"content":1470},{"level":927,"textAlign":53},[1471],{"text":1472,"type":58,"marks":1473},"9. SAP Concur",[1474],{"type":135},{"type":51,"attrs":1476,"content":1478},{"textAlign":53,"key":1477},"p-118",[1479],{"text":1480,"type":58},"SAP Concur is an established enterprise travel-and-expense platform and describes itself as the only vendor with Leader status across all four 2025 IDC T&E reports.",{"type":749,"content":1482},[1483,1494,1505,1525],{"type":752,"content":1484},[1485],{"type":51,"attrs":1486,"content":1488},{"textAlign":53,"key":1487},"p-119",[1489,1492],{"text":960,"type":58,"marks":1490},[1491],{"type":135},{"text":1493,"type":58}," Organisations with a managed travel programme or subsidiaries of an SAP-run group.",{"type":752,"content":1495},[1496],{"type":51,"attrs":1497,"content":1499},{"textAlign":53,"key":1498},"p-120",[1500,1503],{"text":972,"type":58,"marks":1501},[1502],{"type":135},{"text":1504,"type":58}," Concur Travel and Concur Expense work with ExpenseIt receipt capture and Concur Invoice at global scale, with audit trails that Concur states support local tax documentation.",{"type":752,"content":1506},[1507],{"type":51,"attrs":1508,"content":1510},{"textAlign":53,"key":1509},"p-121",[1511,1514,1516,1523],{"text":996,"type":58,"marks":1512},[1513],{"type":135},{"text":1515,"type":58}," Quote-only in the UK and EU. SAP Concur charges US customers per expense report from $7, so ",{"text":1517,"type":58,"marks":1518},"expense report",[1519,1522],{"type":152,"attrs":1520},{"href":1521,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/en/expense-report-software/",{"type":135},{"text":1524,"type":58}," volume drives cost rather than headcount. Readers should not treat those US rates as European prices.",{"type":752,"content":1526},[1527],{"type":51,"attrs":1528,"content":1530},{"textAlign":53,"key":1529},"p-122",[1531,1534,1535,1542],{"text":1008,"type":58,"marks":1532},[1533],{"type":135},{"text":854,"type":58},{"text":1536,"type":58,"marks":1537},"Software Advice reviewers",[1538,1541],{"type":152,"attrs":1539},{"href":1540,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.softwareadvice.com/accounting/sap-concur-profile/reviews/",{"type":135},{"text":1543,"type":58}," most often cite simple tasks requiring too many clicks and poor mobile approvals. The platform received a 4.3/5 rating from 2,254 reviews, retrieved on 10 September 2026.",{"type":127,"attrs":1545,"content":1546},{"level":927,"textAlign":53},[1547],{"text":1548,"type":58,"marks":1549},"10. Tipalti",[1550],{"type":135},{"type":51,"attrs":1552,"content":1554},{"textAlign":53,"key":1553},"p-123",[1555],{"text":1556,"type":58},"Tipalti is an AP and payouts platform that has added cards, expenses, and procurement as modules.",{"type":749,"content":1558},[1559,1570,1581,1592],{"type":752,"content":1560},[1561],{"type":51,"attrs":1562,"content":1564},{"textAlign":53,"key":1563},"p-124",[1565,1568],{"text":960,"type":58,"marks":1566},[1567],{"type":135},{"text":1569,"type":58}," Teams paying hundreds of suppliers, partners, or creators across borders every month.",{"type":752,"content":1571},[1572],{"type":51,"attrs":1573,"content":1575},{"textAlign":53,"key":1574},"p-125",[1576,1579],{"text":972,"type":58,"marks":1577},[1578],{"type":135},{"text":1580,"type":58}," Unlimited users and a supplier portal support AI Smart Scan invoice processing. Certified integrations include NetSuite OneWorld, Xero, Sage Intacct, and Business Central.",{"type":752,"content":1582},[1583],{"type":51,"attrs":1584,"content":1586},{"textAlign":53,"key":1585},"p-126",[1587,1590],{"text":996,"type":58,"marks":1588},[1589],{"type":135},{"text":1591,"type":58}," Platform fees start at £99 per month for AP and £199 per month for Mass Payments, plus transaction-based fees by volume, entity, and module. Tipalti does not publish per-transaction fees.",{"type":752,"content":1593},[1594],{"type":51,"attrs":1595,"content":1597},{"textAlign":53,"key":1596},"p-127",[1598,1601],{"text":1008,"type":58,"marks":1599},[1600],{"type":135},{"text":1602,"type":58}," Expense management is a paid add-on, and multi-entity support on Advanced is domestic only.",{"type":127,"attrs":1604,"content":1605},{"level":129,"textAlign":53},[1606],{"text":1607,"type":58,"marks":1608},"Best for multi-entity European operations",[1609],{"type":135},{"type":51,"attrs":1611,"content":1612},{"textAlign":53,"key":54},[1613],{"text":1614,"type":58},"When a finance team adds a legal entity, the operational cost lands in different places depending on the tool.",{"type":51,"attrs":1616,"content":1617},{"textAlign":53,"key":108},[1618],{"text":1619,"type":58},"Payhawk charges for each additional entity as an add-on. With Ramp, multi-entity accounting requires the Plus plan and carries restrictions for QuickBooks Online and Xero users, meaning configuration work falls on the team.",{"type":51,"attrs":1621,"content":1622},{"textAlign":53,"key":125},[1623],{"text":1624,"type":58},"Spendesk handles multi-entity operations with consolidated group reporting and entity-level policies, so month-end reconciliation across a European group becomes a reporting exercise rather than a manual coordination effort.",{"type":127,"attrs":1626,"content":1627},{"level":129,"textAlign":53},[1628],{"text":1629,"type":58,"marks":1630},"Best for teams replacing Sspreadsheets and shared cards",[1631],{"type":135},{"type":51,"attrs":1633,"content":1634},{"textAlign":53,"key":138},[1635],{"text":1636,"type":58},"A shared card and a spreadsheet can work brilliantly when everyone knows everyone. Around 50 people, though, the volume of spend events outgrows what a small team can reconcile comfortably.",{"type":51,"attrs":1638,"content":1639},{"textAlign":53,"key":144},[1640],{"text":1641,"type":58},"That is where individual cards with a receipt prompt at the point of spend change finance’s day. Finance teams review transactions rather than chasing them down.",{"type":51,"attrs":1643,"content":1644},{"textAlign":53,"key":161},[1645],{"text":1646,"type":58},"Above that threshold, Spendesk brings cards, claims, and invoices together in one place. Below it, Pleo is the lighter option.",{"type":127,"attrs":1648,"content":1649},{"level":129,"textAlign":53},[1650],{"text":1651,"type":58,"marks":1652},"Best for SaaS and subscription spend control",[1653],{"type":135},{"type":51,"attrs":1655,"content":1656},{"textAlign":53,"key":183},[1657],{"text":1658,"type":58},"Spendesk and Moss both issue unlimited cards without a per-card charge. Each renewal can have its own limit and named owner, and finance can switch it off when needed.",{"type":51,"attrs":1660,"content":1661},{"textAlign":53,"key":198},[1662],{"text":1663,"type":58},"When the team issues a subscription virtual card for each vendor, a named budget owner retains control of the renewal instead of leaving it on a shared card.",{"type":51,"attrs":1665,"content":1666},{"textAlign":53,"key":204},[1667],{"text":1668,"type":58},"Recurring vendor tracking shows finance the renewal before it lands, and finance can freeze the card instead of chasing a supplier.",{"type":127,"attrs":1670,"content":1671},{"level":129,"textAlign":53},[1672],{"text":1673,"type":58,"marks":1674},"How do corporate and virtual cards change spend control?",[1675],{"type":135},{"type":51,"attrs":1677,"content":1678},{"textAlign":53,"key":221},[1679],{"text":1680,"type":58},"Traditional payment methods put control after the payment.",{"type":51,"attrs":1682,"content":1683},{"textAlign":53,"key":232},[1684,1691,1693,1700,1702,1709,1711,1718],{"text":1685,"type":58,"marks":1686},"Petty cash",[1687,1690],{"type":152,"attrs":1688},{"href":1689,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/petty-cash-reconciliation/",{"type":135},{"text":1692,"type":58}," requires a manual reconciliation that rarely happens on time. Colleagues who share ",{"text":1694,"type":58,"marks":1695},"company credit cards",[1696,1699],{"type":152,"attrs":1697},{"href":1698,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/what-is-a-corporate-credit-card/",{"type":135},{"text":1701,"type":58}," leave finance reading statements weeks later. They also create a ",{"text":1703,"type":58,"marks":1704},"risk of fraud",[1705,1708],{"type":152,"attrs":1706},{"href":1707,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/company-credit-card-fraud/",{"type":135},{"text":1710,"type":58}," and ",{"text":1712,"type":58,"marks":1713},"delayed oversight of spending",[1714,1717],{"type":152,"attrs":1715},{"href":1716,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/company-credit-card/",{"type":135},{"text":1719,"type":58},".",{"type":51,"attrs":1721,"content":1722},{"textAlign":53,"key":243},[1723,1730],{"text":1724,"type":58,"marks":1725},"Smart company cards",[1726,1729],{"type":152,"attrs":1727},{"href":1728,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/product/cards/",{"type":135},{"text":1731,"type":58}," move control forward. Each physical Visa card or virtual card carries its own limit and approval rule, with a receipt reminder attached.",{"type":51,"attrs":1733,"content":1734},{"textAlign":53,"key":254},[1735],{"text":1736,"type":58},"Moss offers flexible debit or credit funding, while Ramp issues charge cards with the full balance due each cycle.",{"type":127,"attrs":1738,"content":1739},{"level":129,"textAlign":53},[1740],{"text":1741,"type":58,"marks":1742},"How does pre-approval policy control prevent overspending?",[1743],{"type":135},{"type":51,"attrs":1745,"content":1746},{"textAlign":53,"key":268},[1747],{"text":1748,"type":58},"Approval workflows can route by cost centre and amount. Category rules provide another condition, catching out-of-policy spend before payment.",{"type":51,"attrs":1750,"content":1751},{"textAlign":53,"key":279},[1752],{"text":1753,"type":58},"For example, a £300 software request might need only the budget owner’s approval. At £5,000, a supplier contract could route from the budget owner to finance.",{"type":51,"attrs":1755,"content":1756},{"textAlign":53,"key":288},[1757],{"text":1758,"type":58},"Receipt controls carry the biggest return because a card programme that can block further spending until the employee submits an overdue receipt removes the chase.",{"type":51,"attrs":1760,"content":1761},{"textAlign":53,"key":297},[1762],{"text":1763,"type":58},"Pleo applies AI spend guidelines and AI expense review to flag out-of-policy items, while Ramp adds AI approval recommendations on Plus.",{"type":51,"attrs":1765,"content":1766},{"textAlign":53,"key":308},[1767,1769,1776,1778,1785],{"text":1768,"type":58},"The same pre-payment checks reduce ",{"text":1770,"type":58,"marks":1771},"expense fraud",[1772,1775],{"type":152,"attrs":1773},{"href":1774,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/expense-report-process/",{"type":135},{"text":1777,"type":58}," exposure and shrink ",{"text":1779,"type":58,"marks":1780},"the dreaded expense claim",[1781,1784],{"type":152,"attrs":1782},{"href":1783,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/employee-expense-reports/",{"type":135},{"text":1786,"type":58}," to the rare case where an employee had no card to hand.",{"type":127,"attrs":1788,"content":1789},{"level":129,"textAlign":53},[1790],{"text":1791,"type":58,"marks":1792},"Which integrations preserve the accounting fields your bookkeeping needs?",[1793],{"type":135},{"type":51,"attrs":1795,"content":1796},{"textAlign":53,"key":318},[1797],{"text":1798,"type":58},"An integration that drops a VAT code or cost centre creates a problem at month-end, not at the demo. Someone then has to re-key those codes into the ledger.",{"type":51,"attrs":1800,"content":1801},{"textAlign":53,"key":327},[1802],{"text":1803,"type":58},"The table below lists what each accounting system’s own API supports and the field to test before signing.",{"type":209,"content":1805},[1806,1838,1873,1901,1936],{"type":212,"content":1807},[1808,1818,1828],{"type":215,"attrs":1809,"content":1810},{"colspan":217,"rowspan":217,"colwidth":53},[1811],{"type":51,"attrs":1812,"content":1813},{"textAlign":53,"key":336},[1814],{"text":1815,"type":58,"marks":1816},"Accounting system",[1817],{"type":135},{"type":215,"attrs":1819,"content":1820},{"colspan":217,"rowspan":217,"colwidth":53},[1821],{"type":51,"attrs":1822,"content":1823},{"textAlign":53,"key":347},[1824],{"text":1825,"type":58,"marks":1826},"Connection 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API",[1859,1862],{"type":152,"attrs":1860},{"href":1861,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://developer.xero.com/documentation/api/accounting/overview",{"type":135},{"text":1864,"type":58},", using OAuth 2.0 and available on all plans",{"type":263,"attrs":1866,"content":1867},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[1868],{"type":51,"attrs":1869,"content":1870},{"textAlign":53,"key":387},[1871],{"text":1872,"type":58},"Maximum of two tracking categories per invoice 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records",{"type":212,"content":1902},[1903,1913,1928],{"type":263,"attrs":1904,"content":1905},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[1906],{"type":51,"attrs":1907,"content":1908},{"textAlign":53,"key":426},[1909],{"text":1910,"type":58,"marks":1911},"DATEV",[1912],{"type":135},{"type":263,"attrs":1914,"content":1915},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[1916],{"type":51,"attrs":1917,"content":1918},{"textAlign":53,"key":437},[1919,1926],{"text":1920,"type":58,"marks":1921},"DATEVconnect online API",[1922,1925],{"type":152,"attrs":1923},{"href":1924,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://developer.datev.de/de/guides/authentication",{"type":135},{"text":1927,"type":58}," or EXTF CSV, format version 700 and batch version 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A team paying thousands of creators monthly may pair Tipalti with a card platform. A company with a sourcing function may keep dedicated ",{"text":2057,"type":58,"marks":2058},"procurement software",[2059,2062],{"type":152,"attrs":2060},{"href":2061,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/blog/procurement-tools/",{"type":135},{"text":2064,"type":58}," for RFPs while running purchase requests through the spend platform.",{"type":51,"attrs":2066,"content":2067},{"textAlign":53,"key":575},[2068],{"text":2069,"type":58},"Ask whether the specialist tool does something the all-in-one platform cannot. Then decide whether that advantage is worth maintaining another supplier record, reconciling another approval queue, and managing another export.",{"type":127,"attrs":2071,"content":2072},{"level":129,"textAlign":53},[2073],{"text":2074,"type":58,"marks":2075},"What should you expect to pay?",[2076],{"type":135},{"type":51,"attrs":2078,"content":2079},{"textAlign":53,"key":586},[2080],{"text":2081,"type":58},"Use the pricing model column to see whether your bill will follow headcount or activity as the company grows.",{"type":51,"attrs":2083,"content":2084},{"textAlign":53,"key":597},[2085,2087,2090],{"text":2086,"type":58},"Vendors published the USD and EUR figures shown below without a GBP equivalent. These prices reflect the latest numbers",{"text":854,"type":58,"marks":2088},[2089],{"type":135},{"text":2091,"type":58},"and may change.",{"type":209,"content":2093},[2094,2125,2155,2185,2215,2245],{"type":212,"content":2095},[2096,2105,2115],{"type":215,"attrs":2097,"content":2098},{"colspan":217,"rowspan":217,"colwidth":53},[2099],{"type":51,"attrs":2100,"content":2101},{"textAlign":53,"key":606},[2102],{"text":246,"type":58,"marks":2103},[2104],{"type":135},{"type":215,"attrs":2106,"content":2107},{"colspan":217,"rowspan":217,"colwidth":53},[2108],{"type":51,"attrs":2109,"content":2110},{"textAlign":53,"key":615},[2111],{"text":2112,"type":58,"marks":2113},"Cost driver",[2114],{"type":135},{"type":215,"attrs":2116,"content":2117},{"colspan":217,"rowspan":217,"colwidth":53},[2118],{"type":51,"attrs":2119,"content":2120},{"textAlign":53,"key":626},[2121],{"text":2122,"type":58,"marks":2123},"Scaling implication",[2124],{"type":135},{"type":212,"content":2126},[2127,2139,2147],{"type":263,"attrs":2128,"content":2129},{"colspan":217,"rowspan":217,"colwidth":53,"backgroundColor":53},[2130],{"type":51,"attrs":2131,"content":2132},{"textAlign":53,"key":637},[2133,2137],{"text":2134,"type":58,"marks":2135},"Per user or per member",[2136],{"type":135},{"text":2138,"type":58},": Pleo £8 to £18; 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The business wants to buy the software or book the trip today.",{"type":51,"attrs":2293,"content":2294},{"textAlign":53,"key":800},[2295],{"text":2296,"type":58},"Decentralised spending with centralised visibility resolves that tension. Employees spend within limits that finance sets in advance, while finance sees each transaction and its supporting record as it happens.",{"type":51,"attrs":2298,"content":2299},{"textAlign":53,"key":824},[2300],{"text":2301,"type":58},"It is worth checking that the platform can onboard every planned entity in its trading currencies. Without that, you will hit gaps the moment a new subsidiary goes live.",{"type":51,"attrs":2303,"content":2304},{"textAlign":53,"key":837},[2305],{"text":2306,"type":58},"Testing whether the accounting connection carries the VAT and cost-centre fields your ledger needs protects you from manual re-keying that quietly erodes the time you were hoping to save.",{"type":51,"attrs":2308,"content":2309},{"textAlign":53,"key":847},[2310],{"text":2311,"type":58},"Finally, compare the billing model with your hiring plan. Pinning down a named go-live date also means costs scale as expected and the rollout has a real deadline to work towards.",{"type":51,"attrs":2313,"content":2314},{"textAlign":53,"key":868},[2315],{"text":2316,"type":58},"The right platform therefore turns fragmented copies into one controlled flow, carrying each request through to the accounting record.",{"type":51,"attrs":2318,"content":2319},{"textAlign":53,"key":880},[2320,2322,2329,2331,2338],{"text":2321,"type":58},"If those checks point to consolidating cards, claims, AP, and procurement on a European platform, ",{"text":2323,"type":58,"marks":2324},"book a Spendesk demo",[2325,2328],{"type":152,"attrs":2326},{"href":2327,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/schedule-a-demo/",{"type":135},{"text":2330,"type":58}," to test the approval and accounting workflows against your entity structure, or ",{"text":2332,"type":58,"marks":2333},"get a free tour",[2334,2337],{"type":152,"attrs":2335},{"href":2336,"uuid":53,"anchor":53,"target":155,"linktype":35},"https://www.spendesk.com/platform-tour/",{"type":135},{"text":2339,"type":58}," first.",{"type":127,"attrs":2341,"content":2342},{"level":129,"textAlign":53},[2343],{"text":2344,"type":58,"marks":2345},"Frequently asked questions ",[2346],{"type":135},{"type":51,"attrs":2348,"content":2349},{"textAlign":53,"key":892},[2350],{"text":2351,"type":58},"These answers address the most common shortlist and integration questions, together with pricing and category fit.",{"type":127,"attrs":2353,"content":2354},{"level":927,"textAlign":53},[2355],{"text":2356,"type":58,"marks":2357},"What are the best spend management tools for finance teams?",[2358],{"type":135},{"type":51,"attrs":2360,"content":2361},{"textAlign":53,"key":904},[2362],{"text":2363,"type":58},"Finance teams should start with entity structure and trading currencies.",{"type":51,"attrs":2365,"content":2366},{"textAlign":53,"key":921},[2367],{"text":2368,"type":58},"List the entities you expect to run in two years and the fields your ledger export must carry. Then test each shortlisted platform against those requirements.",{"type":51,"attrs":2370,"content":2371},{"textAlign":53,"key":935},[2372],{"text":2373,"type":58},"Spendesk operates in EUR, GBP, USD, DKK, NOK, and SEK. DATEV-first German operations narrow the field to Moss or Qonto.",{"type":127,"attrs":2375,"content":2376},{"level":927,"textAlign":53},[2377],{"text":2378,"type":58,"marks":2379},"What is the best expense management software for a mid-sized business?",[2380],{"type":135},{"type":51,"attrs":2382,"content":2383},{"textAlign":53,"key":947},[2384],{"text":2385,"type":58},"A spend management platform usually fits better because most of a mid-sized company’s spend is made up of invoices and subscriptions rather than employee claims.",{"type":51,"attrs":2387,"content":2388},{"textAlign":53,"key":957},[2389],{"text":2390,"type":58},"Expensify still suits reimbursement-heavy teams, but per-member billing costs more as headcount grows.",{"type":127,"attrs":2392,"content":2393},{"level":927,"textAlign":53},[2394],{"text":2395,"type":58,"marks":2396},"What are the best expensify alternatives for a growing business?",[2397],{"type":135},{"type":51,"attrs":2399,"content":2400},{"textAlign":53,"key":969},[2401],{"text":2402,"type":58},"European companies outgrowing Expensify have three main options:",{"type":749,"content":2404},[2405,2415,2425],{"type":752,"content":2406},[2407],{"type":51,"attrs":2408,"content":2409},{"textAlign":53,"key":981},[2410,2413],{"text":271,"type":58,"marks":2411},[2412],{"type":135},{"text":2414,"type":58}," adds AP, procurement, and multi-entity management without per-member pricing.",{"type":752,"content":2416},[2417],{"type":51,"attrs":2418,"content":2419},{"textAlign":53,"key":993},[2420,2423],{"text":164,"type":58,"marks":2421},[2422],{"type":135},{"text":2424,"type":58}," pairs travel with modular AP.",{"type":752,"content":2426},[2427],{"type":51,"attrs":2428,"content":2429},{"textAlign":53,"key":1005},[2430,2433],{"text":350,"type":58,"marks":2431},[2432],{"type":135},{"text":2434,"type":58}," suits small, single-entity teams wanting a quick card-and-claims setup.",{"type":127,"attrs":2436,"content":2437},{"level":927,"textAlign":53},[2438],{"text":2439,"type":58,"marks":2440},"How do spend management tools integrate with QuickBooks, Xero, or an ERP?",[2441],{"type":135},{"type":51,"attrs":2443,"content":2444},{"textAlign":53,"key":1040},[2445],{"text":2446,"type":58},"Most platforms connect through the accounting system’s API and push coded journal entries and VAT codes, along with cost centres.",{"type":51,"attrs":2448,"content":2449},{"textAlign":53,"key":1050},[2450],{"text":2451,"type":58},"Some fall back to CSV for products such as Sage 50 UK.",{"type":51,"attrs":2453,"content":2454},{"textAlign":53,"key":1070},[2455],{"text":2456,"type":58},"Xero allows two tracking categories per line, while NetSuite OneWorld needs the subsidiary on every record.",{"type":127,"attrs":2458,"content":2459},{"level":927,"textAlign":53},[2460],{"text":2461,"type":58,"marks":2462},"Are there free or entry-level spend management 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00:00","10",[],"Compare 10 spend management platforms for UK and European finance teams by pricing, VAT workflow, payment rails, and entity support.",[],[2524],{"_uid":2525,"items":2526,"heading":2631,"reverse":27,"component":2649,"sectionSettings":2650},"c7b946ba-00f1-452d-8b25-3d2ca1b41c20",[2527,2574,2594,2612],{"_uid":2528,"hide":27,"title":2529,"component":2530,"description":2531},"cd390b92-32ac-4f9d-ba5c-e9f5157f1217","How do I choose the best spend management software for my team? ","faqItem",{"type":48,"content":2532},[2533],{"type":51,"attrs":2534,"content":2535},{"textAlign":53,"key":54},[2536,2543,2548,2553,2558,2563,2569],{"text":2537,"type":58,"marks":2538},"The best choice depends on your company size. ",[2539],{"type":2540,"attrs":2541},"textStyle",{"color":2542},"#2C2C2B",{"text":271,"type":58,"marks":2544},[2545,2547],{"type":2540,"attrs":2546},{"color":2542},{"type":135},{"text":2549,"type":58,"marks":2550}," is best for mid-market businesses needing proactive budget controls and native ERP integrations. ",[2551],{"type":2540,"attrs":2552},{"color":2542},{"text":469,"type":58,"marks":2554},[2555,2557],{"type":2540,"attrs":2556},{"color":2542},{"type":135},{"text":2559,"type":58,"marks":2560}," is popular for early-stage startups, while ",[2561],{"type":2540,"attrs":2562},{"color":2542},{"text":2564,"type":58,"marks":2565},"Coupa",[2566,2568],{"type":2540,"attrs":2567},{"color":2542},{"type":135},{"text":2570,"type":58,"marks":2571}," suits large enterprises. Always prioritize tools with high G2 ratings that eliminate manual data entry.",[2572],{"type":2540,"attrs":2573},{"color":2542},{"_uid":2575,"title":2576,"component":2530,"description":2577},"98282667-849b-4caa-9093-9afe853d6d29","What is the difference between spend management and expense management software?",{"type":48,"content":2578},[2579],{"type":51,"attrs":2580,"content":2581},{"textAlign":53,"key":54},[2582,2588],{"text":2583,"type":58,"marks":2584},"Expense management",[2585,2587],{"type":152,"attrs":2586},{"href":809,"uuid":53,"anchor":53,"target":155,"linktype":35},{"type":135},{"text":2589,"type":58,"marks":2590}," is reactive — it focuses on reimbursing employees and chasing receipts long after the money is spent. Spend management is proactive. It controls spending upfront using smart corporate cards with pre-approved budgets, preventing out-of-policy spend and giving finance teams real-time visibility.",[2591],{"type":2540,"attrs":2592},{"color":2593},"oklch(0.147 0.004 49.25)",{"_uid":2595,"title":2596,"component":2530,"description":2597},"66eca546-67bf-44a0-a78a-7cd3b3c539bf","How does spend management software handle missing receipts?",{"type":48,"content":2598},[2599],{"type":51,"attrs":2600,"content":2601},{"textAlign":53,"key":54},[2602,2604,2610],{"text":2603,"type":58},"Modern platforms eliminate the need for finance teams to chase staff. 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